Booth Construction
All booth dimensions and placements are specified in the floor plan. The maximum booth height is 2.50 meters.

Any visible outer walls must be designed neutrally and may not display company logos or similar branding.

The booth concept should be open and inviting, meaning no barriers or more than one sidewall are allowed.

Setup
Booth setup times are: April 13, 2027 from 2:00 pm - 6:00 pm and April 14, from 8:00 am to 6:00 pm.
Individual setup times will be staggered and assigned based on booth location and accessibility individually with each exhibitor. Early setup is not permitted.

 

Dismantling
Booth dismantling may only take place after the event has concluded. This is scheduled for Saturday, April 17, 2027, at 2:00 PM.

Due to repeated violations of dismantling times in previous years, and the disregard of official event organization instructions, we will impose a contractual penalty of €5,000 for any breaches of the dismantling schedule.

Exceptions: Individual arrangements may only be made directly with the event organization and must be explicitly approved.

 

Exhibition Opening Hours
Thursday, April 15:  10:00–19:00
Friday, April 16:  10:00–17:45
Saturday, April 17:  10:00–13:00

 

Power supply at the exhibition booth

All contracted booth spaces are empty apart from the following electrical panel, which is included:

• For all booths up to 6sqm, 1.100w with 1 plug socket will be provided.
• For all booths larger than 6sqm, 3.300w with 1 plug socket will be provided.

Any additional power supply can be ordered through us by March 13, 2027, at the latest.

 

Loading and Unloading
To load/unload your vehicle, you must book a slot through our official logistics partner, BECK SPEDITION.
All requests relating to freight forwarding (acceptance of consignments, customs clearance, transport into O2 universum, shipping the consignments back to the sender, logistics during the event, etc..) can also be handled by our official partner

 

 

Liability and Waste Management
Exhibitors are responsible for any damages they may cause, especially to the floor, ceiling, walls, and doors

Each exhibitor is responsible for compliance with local fire protection laws.

Exhibitors must manage their own waste disposal.
Charges may apply if the organizer must take care of the exhibitor’s waste disposal.

 

Disposal
The venue reserves the right to charge Euro 85.00 / 1m3 for large amounts of packaging material or other waste left behind. A small waste bin is included in the space rental.

Escape routes
Escape routes and emergency exits are to be kept unobstructed and accessible at all times.

Assistance
If assistance is required for set-up and deconstruction of your booth, please contact us at eado@medconcept.org

 

Signage
Posters, placards, or other items may be fixed to the walls of the meeting rooms, foyer, or other rooms only after consulting with the congress organizer.

 

Decoration
For any decorative materials brought along by the exhibitor, an official certificate must be shown verifying that the goods fulfil the fire prevention requirements.